Bench Staff Instructions - Vulnerable Sector Check

Easy Steps for Uploading Your VSC or your Receipt for your VSC 

Step 1: Check your profile in the HCR (Spordle) to ensure that a Police Check is current and on file.

 Login to Spordle by Clicking this link

During this step you will be doing two things. Checking whether you have a valid background check on file and getting your HCR number if you don’t. 

While in Spordle:

1. If you are stuck at the home screen, click on the grey person icon on the right of the screen and then click My Account. 
2. Click  Dashboard (left part of your screen) 
3. Click Members (You may have multiple Members, pick the initials on the top to find the one that has Fort Frances GWHA attached to it. 
4. Click View Your Profile 
5. Copy down your HCR # (the big long number) 

At this point it probably says “Missing Background Check” important if it says “Valid Background Check” then you are good (Please confirm with a quick email to  tracyLtucker@outlook.com and registrar@ffgwha.com) 

Step 2: Missing Valid Background Check on File - Apply for VSC

IF YOU REQUIRE A NEW VSC DOCUMENT, PLEASE ENSURE THAT YOU START THE PROCESS TO REQUEST ONE ASAP. 

It is your responsibility to obtain your VSC document and complete the online Declaration Form and submit it through the Screening Submission Portal.

When requesting a VSC document, you will be required to provide a letter to the OPP online service. A copy of the FFGWHA document has been emailed to all registered bench staff. If you have not gotten the letter please email tracyLtucker@outlook.com and ensure you go to ffgwha.com to register right away. 

If you have initiated the process of obtaining a VSC, please submit a copy of your receipt via the Screening Submission Portal. If you have uploaded a receipt for your VSC, the actual VSC MUST be uploaded when it arrives to avoid being removed from the roster. 

Step 3: Missing Valid Background Check on File - UPLOAD Receipt or VSC 

DO NOT WAIT UNTIL THE VSC COMES BACK, PLEASE UPLOAD THE RECEIPT ASAP SO WE CAN PUT THE ROSTERS INTO OWHA

To upload background check or receipt to Spordle, follow these steps (they are confusing so please follow this guide)

Open a new browser window 

1. Go to SCREENING SUBMISSION PORTAL
2. Click Red button (This will bring you back to spordle, and ask you to register for OHF screening submission portal) 
3. Click red button “Register Now” 
4. Your name should appear …… click REGISTER NOW 
5. Click  Register (ignore the optional white boxes they are just there to confuse you) 
6. Select “select registration selection”  click next 
7. OHF Screening Policy - Add 1 to your cart - (click + 1) click  NEXT 
8. Click CHECKOUT
9. Checkout $0.00 COMPLETE
10. Click NEXT for registration ($0.00)  
11. Click “I have read and accept the terms and conditions” NEXT
12. Click COMPLETE
13. IMPORTANT - YOU ARE NOT DONE! On the page that says Registration Confirmation look for a link that says  OHF Screening Submission Portal This is where you answer personal questions, acknowledge the CRC questions and upload your pdf of your VSC or receipt of your VSC. If submitted correctly you should get an e-mail from Hockey Canada and eventually your Spordle account will display green VALID BACKGROUND CHECK . If you only upload the receipt of your VSC you will be expected to upload the actual VSC once the check is complete.